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THE GOVERNMENT COMMITTEE ON
ORGANIZATION AND PERSONNEL

CIRCULAR No. 19/1999/TT-TCCP OF JUNE 30, 1999 GUIDING THE IMPLEMENTATION OF THE GOVERNMENT'S DECREE No.03/1999/NDCP ON THE MANAGEMENT OF COOPERATION WITH FOREIGN COUNTRIES IN THE FIELD OF ADMINISTRATIVE REFORM

In furtherance of the Government's Decree No.03/ 19991ND-CP of January 28, 1999 on the management of cooperation -with foreign countries in the field of administrative reform, the Government Commission for Organization and Personnel hereby guides the implementation of a number of Articles of the said Decree as follows:

1. PROCEDURES FOR ELABORATION, EVALUATION AND RATIFICATION OF
PROGRAMS AND/OR PROJECTS (HEREAFTER REFERRED TO AS PROJECTS)

The elaboration. evaluation and ratification of projects are stipulated in Article 8 of the Decree. The steps are specified as follows:

1. The Vietnamese agency or organization that manages a project (hereafter referred to as the project management agency) shall prepare the project's outline and send it together with a written proposal thereon to the Government Commission for Organization and Personnel.

2. The Government Commission for Organization and Personnel shall consider and transfer the dossier to the Ministry of Planning and Investment for the summing up and inclusion into the list of projects for which financial supports are mobilized. and submission to the Prime Minister for ratification.

3. The Government Commission for Organization and Personnel shall coordinate with the Ministry ofPlanning and Investment and the Ministry for Foreign Affairs in mobilizing financial Supports for projects oil the list already ratified by the Prime Minister.

4. The Government Commission for Organization and Personnel shall guide the project management agency in elaborating the project documents and negotiating with the foreign aid provider(s).

5. The project management agency shall send the project documents to the Government Commission for Organization and Personnel for consideration and ratification. Such documents include:

a/ The written proposal,

b/ The project draft instruments, attached with their translation into foreign languages

c/ The commitment of tile aid provider(s), and

d/ The draft agreement and/or diplomatic note (if any).

In case of controversial contents, the Government Commission for Organization and Personnel shall notify them to the project management agency for study and amendment. If the to be- amended contents should be discussed with the aid provider(s). the project management agency shall have to discuss and reach agreement with them.

6. After completing the project documents. the project management agency shall send them to the Government Commission for Organization and Personnel, the Ministry of Planning and Investment, the Ministry of Finance, the Ministry for Foreign Affairs, the Ministry of Justice and the Government Office for organization of official evaluation and submission to the Prime Minister for ratification according to the provisions of the Government's Decree No.87/CP of August 5. 1997, which promulgates the Regulation on the Management and Use of Official Development Assistance (ODA).

7. After the project is ratified, the project management agency shall organize the signing of the project instrument (or agreement on the project) as authorized by the Prime Minister.

II.. IMPLEMENTATION OF PROJECTS

1. Within I month after signing a project. the project management agency shall decide to set up the project management board which shall control the projects operation. The project management board is headed by the project manager, whois assisted by a deputy or a executive manager and a number of program officers. interpreters and employees. The project manager shall be answerable personally to the project management agency for the implementation of the project-, be subject to the guidance and inspection by the Government Commission for Organization and Personnel and the competent State agencies.

2. Within 3 months after establishment, the project management board shall have to complete the preparation of the project operation plan. plan on the use of consultants and proposal on consultant selection, and submit them to the project management agency and the Government Commission for Organization and Personnel. The Government Commission for Organization and Personnel shall, within 15 days after receiving the above-said documents', give its written comments on the project's operation plan as well as the plan on selection of the chief consultant of the project.

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